Our Five-Phase AI Implementation Process
A clear, structured methodology from first conversation to live operations. No surprises. No handoffs. One team, full ownership.
Discovery & Audit
Week 1–2We start by understanding your business inside and out. We map your processes, systems, data flows, and pain points to identify the highest-value automation opportunities.
Deliverables
- Operations audit report
- Automation opportunity map
- ROI projections for each opportunity
- Recommended implementation roadmap
Your Involvement
High — interviews with key team members, system access for audit
Investment
Initial audit is free. Detailed assessments from €1,500.
System Design
Week 2–3Based on audit findings, we design a custom system architecture. This includes integration mapping, data flow design, model selection, and resource planning.
Deliverables
- System architecture document
- Integration map and data flow diagrams
- Technology stack recommendation
- Project timeline and milestones
Your Involvement
Medium — review and approval of architecture, feedback sessions
Investment
Included in project scope.
Development
Week 3–6We build the system on our own infrastructure, with iterative demos at key milestones. You see real progress every week, not a big reveal at the end.
Deliverables
- Working system builds at each milestone
- Integration testing results
- Demo sessions with your team
- Progress reports
Your Involvement
Medium — weekly reviews, feedback, testing with real scenarios
Investment
Per project scope.
Testing & Deployment
Week 6–7Rigorous production testing followed by controlled rollout into your live operations. We monitor everything during the transition to ensure stability.
Deliverables
- Production testing report
- Controlled rollout plan
- Live monitoring dashboard
- Team training and documentation
Your Involvement
High — UAT, team training, go-live coordination
Investment
Included in project scope.
Operations & Optimisation
OngoingThe same team that built your system continues to monitor, optimise, and evolve it. We track performance, handle issues, and adapt the system as your business changes.
Deliverables
- Performance monitoring and alerting
- Monthly optimisation reports
- System updates and enhancements
- Dedicated support channel
Your Involvement
Low — we handle operations, you focus on your business
Investment
Monthly support plans from €499.